What is an Exchange mailbox?
In this article I will try to briefly explain what an Exchange-based email box is.
And what are its advantages over other methods of email?
First, I will mention the common methods of email today:
pop3
IMAP
webmail
Exchange
What is a POP3 email server?
The literal translation is: Post Office Protocol version 3 and the abbreviation is pop3.
This method is based on the end user having email software on their personal computer.
Or on any other device such as a tablet or smartphone such as:
Outlook
Thunderbird
The same software receives parameters from the user to access the remote mail server, such as:
Incoming mail server
Outgoing mail server
Username and password.
There are several other parameters to configure, such as ports and the like, but I will not go into these explanations in this article.
Once the desired parameters have been entered on the PC, the software can access the remote mail server,
and pull messages from that user from there.
Once messages are downloaded from the server to the end user, you can set everything downloaded from the server to be deleted from the server afterwards. Or, you can leave messages for a pre-defined period of time after which the messages will be deleted.
Advantages of a pop3 email box:
- Cheap service
- Reliable performance
- Does not require large storage space on the email server – everything is downloaded to the personal computer.
- Webmail option
Disadvantages of a pop3 email box:
- There is no message synchronization between devices.
- There is no synchronization of calendars.
- Backup is not the most user-friendly in the event of formatting or replacing a computer, so you may lose materials and messages.
What is an IMAP email server?
The literal translation is – Imap – Internet Message Access Protocol
The Imap email method works in the same way as Pop3, with the same advantages and disadvantages as I mentioned, but unlike Pop3, Imap has synchronization between devices, which requires a larger amount of storage.
Imap has a webmail option.
A notable disadvantage of IMAP is that once you delete your mailbox in Outlook or any other program, all messages on the server are also deleted. Therefore, it is a sensitive method that requires a lot of storage space and does not really work efficiently.
What is Webmail:
Webmail is actually the most accepted method today for most users around the world for free mailboxes such as Gmail – Yahoo – Walla, etc.
This method is also common among web hosting companies that provide access to their mail server per user,
By using a unique username and password for each user, you can access your personal mailbox and North Online from anywhere in the world, view the messages you have received, and of course send messages and browse the various email folders.
The advantages are mainly availability from any device without any dependence on your personal device. From any computer and from anywhere in the world, you access the specific address, enter a name and password and you’re in.
The disadvantages are mainly the dependence on the storage capacity you have with that provider, the interfaces for webmail are not that great, the same goes for Gmail in my personal opinion :).
What is an Exchange box?
The literal meaning of Mail Exchange is actually – electronic mail.
However, referring to the above terminology in a professional and non-literal sense is actually a different method and is actually the most efficient and convenient for email services today.
Common providers of Exchange email services include:
Microsoft 365
G-suite
Advantages of Exchange email:
- Huge storage capacity of dozens of gigabytes
- Full synchronization of e-mail messages between all devices owned by the user.
- Ability to mark a message in a category and perform a task, and of course synchronize this between the user’s devices.
- Full synchronization between user calendars.
- In the event of a computer formatting, etc., all messages and folders are synchronized to Exchange.
- Quick mailbox setup from any device including instant synchronization of all messages, folders, and calendars.
- A very reliable and stable email service.
- Wemail is relatively high-level.
- And more…
Disadvantages of Exchange email:
- Relatively expensive compared to other methods.
In conclusion,
The Exchange email method is the most efficient and convenient method.
The exchange method has more advantages than disadvantages over the other methods.
In my experience, once you start using Exchange email, you won’t want to switch to any other method. A winning method for the time being.
To purchase an Exchange email box at Host Center
Good luck to everyone!
Article author: Tzachi Bengiat, CEO of Shop Center Internet Solutions Ltd. (Host Center)
